Merging files in QuickBooks

Brandon,MB, Canada, 5th Aug 2022, King NewsWire, Amalgamating company files into one works to effectively managing financials when working with multiple files, or if migrating to QuickBooks Online.

Data being initially entered into more than one data file, or a local data file that was used to enter data into, rather than a networked data file – would also call for a file merge.

In QuickBooks, two accounts can be merged at a time and both accounts must have the same type of account. While merging two accounts in QuickBooks, the accounts they are being moved to should be the same parent or sublevel. For instance, if an account is a parent and another one is in a sub-account or sublevel, the two accounts cannot be merged until the account positions are changed to match.

Accounts can only be merged when they have the same name, type, and same grade level. Accounts cannot be merged if spellings are different from each other, have different account numbers or do not have the same level.

It is also important to remember that the account needs to be in multi-user mode and not in single-user mode when merging company files. 

Customer To-do lists cannot be combined, merging the Customer field from the transaction is not possible. Payroll checks will not be shown in the payroll reports as they are merged in the regular check. Memorized transactions from secondary files cannot be transferred. If data files contain negative inventory, it would be difficult to merge assembly fields 

QuickBooks Repair Pro offers an industry-standard solution to combine data from multiple company files into a single company file, with an audit performed after the merge to ensure that the transaction was performed accurately. This service works with all international versions of QuickBooks including the US, UK, Canadian, and Australian editions.

For a list of what can and cannot be merged, visit

About QuickBooks Repair Pro is a leading QuickBooks File Repair and Data Recovery, QuickBooks Conversion, QuickBooks Mac Repair, and QuickBooks SDK programming services provider in North America, serving thousands of business users all over the world. With over 20 years of experience with Intuit QuickBooks, assists QuickBooks users and small businesses with a variety of services and work with the US, UK, Canadian, Australian (Reckon Accounts), and New Zealand versions of QuickBooks (PC and Mac platforms).

For more information, visit


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